Session Terms

In accordance with standard professional photography, videography and entertainment provider practices, Jerry Roxas Photography, Videography & Entertainment and its Clients hereby adhere to the following terms for all session engagements.

Coverage will begin at the the mutually agreed upon start date and time, and continue for the number of hours purchased, contiguously, unless otherwise specified and agreed upon by both parties in writing.
Jerry Roxas Photography, Videography & Entertainment (individually and collectively hereinafter referred to as the “Provider”), must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be sent back by the Provider in writing or via email.
ALL photography sessions MUST be paid in full PRIOR to the scheduled session, EXCEPT events (including weddings). ALL photography events (including weddings), videography and/or entertainment sessions require a 25% deposit due immediately upon booking to hold the session date, with the remaining balance due no later than fourteen (14) days prior to the session date. All deposits made are a non-refundable deposit and retainer. In the event of cancellation, the deposit and retainer paid by Client to Provider is non-refundable. It shall be liquidated for damages to the Provider in the event of a cancellation, or breach of contract by the Client. No session date is reserved until a deposit and retainer from the Client is received. The deposit and retainer shall be applied towards the total cost of the service(s) to be rendered by Provider. If final payment is not received from Client, the Provider will not be expected to attend the session.
There shall be no refund of deposit and retainer after the booking of the session and the reservation of the session date. If the Client cancels the session within fourteen (14) days of the session date, the Client shall pay 25% of the remaining session balance due to the high probability that the Provider will not be able to further book that date.
The parties agree to cheerful cooperation and communication for the best possible result during the session. Due to the limited and subjective nature of each session, the Provider cannot be held responsible for Client requested photographs and/or video not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by location restrictions. The Provider is not responsible for lost photo and/or video opportunities due to other cameras or flashes, the lateness of the clients or other principles, or obstruction of decorations at the event. It is acknowledged that any lists submitted to the Provider will be used for organizational purposes only and in no way represent photography or videography that will actually be produced. The Provider will do its best to fulfill all requests but can make no guarantees all images and/or video will be delivered. The Provider recommends that the Client point out important individuals for informal or candid photographs and/or video to the Provider during shooting that they wish to have photographed and/or videographed. The Provider will not be held accountable for not photographing and/or videographing desired people if there is no one to assist in identifying people or gathering people for photographs and/or video. The Provider is not responsible if key individuals fail to appear or cooperate during photography and/or videography sessions or for missed images due to details not revealed to the Provider.
The Provider and/or any sub-contractors hired by the Provider to photograph and/or videograph shall be the exclusive photographer(s) and/or videographer(s) retained by the Client for the purpose of the professional photography and/or videography. Family and friends of the clients and other event vendors shall not interfere with the Provider’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of the event to ensure proper exposure of images.
Travel expenses such as parking, shipping, or destination fees must be reimbursed to the Provider and will be added to the balance due after the event. Travel fees are pre-determined and will be set out in the initial payment total. Clients are responsible for all location fees and permits.
Since the Provider is unable to leave the session, meal(s) are required for ANY AND ALL sessions lasting 4 hours or longer for the Provider AND all of Provider’s sub-contractors on site during the session. If no meal is provided, it is understood that the Provider may need to leave the session to purchase a meal.
The Provider cannot be held responsible for damage to Garments due to environmental events. Client is responsible to arrange personal assistance for garments.
Images and videos are edited at the Provider’s discretion, and delivered images and/or video may not include all images and/or video shot. The Provider reserves the creative rights to edit and release only those images and/or video deemed creditable as professional in quality and within the Provider’s artistic standards.
If the Provider or its assigns cannot perform their assignment due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, then the Provider shall return any moneys paid by the Client, less retainer fee and expenses, and Provider shall have no further liability with respect to the session. This limitation of liability shall also apply in the event that photographic and/or videographic materials are damaged, lost through camera malfunction, compact flash card malfunction, or otherwise lost or damaged without the fault on the part of the Provider. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.
Returned payments by Client are subject to a $50.00 returned payment fee. Client assumes responsibility for any and all collection costs and legal fees incurred by the Photographer in the event that enforcement of this contract becomes necessary. All legal action shall be taken appropriately.